The branch of accounting exists in an organization as it helps in generating concrete business decisions. It is expected to offer insights that will help to increase productivity, cut costs, and provide information related to business tasks. A business entity can’t stand strong in the absence of accounting. So, it becomes utmost important to analyze and manage the accounting system in a cost-effective way. This system is essentially a database of information related to the overall business transactions which are essential in business formation as well as financial restructuring. In this article, you will get to know the need for analyzing and maintaining an accounting system. To start with, let’s first understand the basic functions and the key divisions of the accounting system.

Basic Functions of an Accounting System

An organization has the accounting department that helps a business entity to carry out the basic accounting services. In short, the basic functions include:

  • Collecting and processing data
  • Generating and delivering essential reports to the management
  • Providing transparency, accuracy and security

Key Divisions of an Accounting System

1. Analysis

Every business that is operating currently is different. It becomes important that a thorough analysis of the business is done first, and then the system of accounting being operated in the business entity is customized accordingly to fit the business needs.

2. Design

The next division is to design a system that fulfills the business needs as well as the individuals. With the help of advanced technology, the framework of the accounting system could be infused into the system so that activities related to reporting, database storage, data entry could be carried out easily.

3. Implementation

The implementation phase may take time as it depends upon the business size as well. The accounting system developed touches every area of business. It is a complex process and thus might take sufficient time to get implemented.

These 3 divisions never come to an end. With the increase of business needs, the system needs to be updated or customized accordingly.

Why Analyze an Accounting System?

It is always good to analyze any domain over a period of time to understand the requirements and fulfill them accordingly. The need to analyze an accounting system is stated below:

  • To avoid unnecessary cost related to accounting processes
  • To use up-to-date technology
  • To rectify loopholes in the system (if any)
  • To generate accounting reports easily
  • To check if the accounting software is functioning properly

As we have seen the need that gives rise to analyze the Accounting Information System (AIS), there are certain factors that are to be considered while approaching it. Let’s have a look at them.

Key Factors to Be Considered in Implementing AIS

  • Detailed Requirement Analysis
  • System Design
  • Documentation
  • Testing
  • Training
  • Data Conversion
  • Tools
  • Support

The accounting department is responsible to generate the reports that a business entity stands on. The chances of analyzing the AIS increase because of the rapid technological developments. Every business entity needs to keep a check on the AIS update so as to conduct the accounting and financial activities in a smooth way. It is highly recommended that you should have a word with a consultant who can analyze your accounting system in a hassle-free way. We at Jaxa, help business entities to set up and deal with accounting services. Our team consists of business valuation experts who hold industry experts and will be able to analyze your accounting system with best practices for your business to maximize the profit. To proceed to the next step, do contact us. We’d be glad to assist you.