Benefits of Using a Payroll Software
27

Dec 2019

Starting a business is not an easy task. There are thousands of things to do, various licenses and approvals to take, talk and negotiate with vendors, retailers, keep tabs on the marketing of the company and many other jobs that will require your undivided attention. When talking about starting a business, how can one forget the most critical resource of a company, the human resource used in the company?

Keeping them happy and motivated is very necessary as a happy employee will work twice as much as a disgruntled employee. This is the reason why the management should take the utmost care of the employees and provide them salaries at the proper time with all the necessary tax deductions made previously.  Management of any remuneration paid to employees and the calculation of taxes to be paid by the employees is known as Payroll.

Managing the payroll of a company is an essential and time-consuming task, which is why in the case of big companies, this task is outsourced to a third party.  Smaller companies or the companies that have just been set up do not have the option of outsourcing the payroll to a separate entity and need a more cost-effective solution. This problem has been answered in the form of Payroll Software.

What is Payroll Software?

Payroll Software can be defined as a type of software that helps the management to find out how much time has a person worked for and allows for their compensation according to the time worked. This software automates the complete process of providing remunerations to the employee and also has the ability to track the attendance of a particular employee. This software also has the feature of calculating the necessary deductions and taxes and then add or subtract them from the salary of the person.

A company irrespective of their size or nature can avail different benefits by using payroll software. These benefits are discussed below:

1.Saves Time and Money

Whether starting a business or maintaining one, time and cost are two of the most critical factors which need to be taken care of by the management. Using payroll software will address both of these factors. Since the administration is handling the payroll by themselves using the software, they do not need to shed vast sums of money for professional care.

The payroll process is a very time taking the process, and this is why it is preferred to be outsourced to a third party. By using payroll software, the management saves time, which can be better utilized in various other developmental works of the company.

2.Provide Tax Updates

Payroll software will get periodic updates which will allow the management to take the benefit of any changes made in the taxation in recent times. This feature will provide a great help if you have missed the latest move in the taxation policy. The software will notify you of the amendment made and will implement it only after you have permitted it to do so.

3.Create Employee Payslips

Many of the payroll software has the feature in which you can create customised payslips for the employees. This feature may not be available in the free version of the payroll software. In the commercial versions, payslips of the employees can be created with all the necessary information.

4.Secure Software

As the payroll is being managed in-house, the threat of the data being handled by other people is negated. It may be possible that you will have to consider the standards of security of your system.

5.Lessor no mistakes

The payroll service has an inbuilt system which will not allow you to enter in the wrong information. The software will also have multiple levels of the process, which will validate the data which has been entered.  

6.24X7 Customer Service

The payroll software offers 24X7 support functionality to all its clients. This constant customer care allows the clients to contact the developers to understand more about the software or in-case someone has a query.

7.Record and Store Personnel Records

The payroll software will keep a record of all the information about the employee, which can be used at a later date by the management. It will enhance the accuracy of providing reports about the attendance of the employees.

A Payroll Software will save a lot of the resources which can be then utilized in the further development of the company. The above mentioned are only some of the reasons for using payroll software that can prove beneficial to a company.

In case you are looking for such software or are looking to manage the finances of your company, you can avail these services from JAXA Chartered Accountants. The various services provided by JAXA will ensure that your company reached the pinnacle of success. For further details on the services offered, please contact us, we will be happy to help you.