UBO ( Ultimate Beneficial Owner) Disclosure Requirements in UAE
12

Oct 2020

The Cabinet Resolution No. 58/2020, on 27th August 2020, on the Regulation of Procedures Related to Real Beneficiaries ("Decision") was issued, which has presented new record-keeping and disclosure necessities for corporate elements and nominees in the UAE.

The targets of the Resolution seem to come from the UAE's anti-money laundering system. For the most part, they are as per the UAE's ongoing enactment to expand transparency in its business climate. It requires corporate entities and other things to keep up a register of real beneficiaries and record data from this register with the suitable UAE authorities.

Because of the Decision, companies are now obliged to submit UBO data to the Registrar by 23rd October 2020 (inside 60 days from the date of Decision) or inside 60 days from the date of the company's license issuance, whichever starts things out ("Deadline").

To Whom does this Impact?

This Resolution refers to all new and existing entities licensed or enlisted in onshore UAE and the commercial-free zones. It doesn't make a difference to entities entirely claimed by the Federal or local government or some other companies entirely possessed by them or those corporate entities licensed or enlisted in the Abu Dhabi Global Market or the Dubai International Financial Center.

Be that as it may, corporate entities authorized in these economic free zones should, in any case, observe the disclosure necessities of this Resolution in the event that they have shareholdings in onshore or in other commercial-free zone companies in the UAE.

Key Requirements

The Resolution sets out the data needed to be given by all corporate entities while applying for a license or incorporation in onshore UAE or any of the commercial-free zones. Likewise, it requires corporate entities to keep up a real beneficiary register just as a register of shareholders/partners containing specific data (mentioned below).

Data contained in the real beneficiary register and the register of shareholders/partners must be submitted to the applicable UAE authority by 27th October 2020 (even though this date has not yet been affirmed), or for new corporate entities, 60 days from the date on which it has been authorized or enlisted.

Additionally, all corporate entities must give the contact data, name, and a visa duplicate or Emirates ID of an individual physical dwelling in the UAE who is approved to reveal the corporate entity's data and information as per the UAE's anti-money laundering law and guidelines.

Real Beneficiaries and the Real Beneficiary Register

As indicated by the Resolution, Real Beneficiaries are people who own or eventually control a corporate entity through the direct or indirect proprietorship of 25% or a greater amount of an entity's shares or voting rights. The Resolution also states that such control can likewise emerge through different methods, such as reserving the privilege of designating or dismissing a majority of a company's supervisors.

The Resolution sets out extra factors to consider while deciding a Real Beneficiary. However, suppose no individual can be distinguished at last. In that case, the Real Beneficiary will be the individual who directs senior administration (for example, the person(s) having the dynamic authority of an entity) and has the option to designate or dismiss the vast majority of the Managers.

This is required to be considered keenly, mainly when it isn't clear to build up extreme proprietorship, for example, where a fund is a noteworthy shareholder in a company.

The real beneficiary register must incorporate the accompanying data for every real beneficiary of an element:

  • Name, date, identity, and spot of birth;
  • Location of home or address to which warnings can be sent;
  • Emirates ID number or visa number and its date of issuance and termination;
  • Reason for, and the date at which, the individual turned into a real beneficiary; and
  • If applicable, the date at which the individual stops to be a real beneficiary.

Every single corporate entity (except those that are possessed by a listed company in a directed market subject to adequate ultimate beneficiary disclosure prerequisites or a subsidiary claimed by the majority of such a listed company) are needed to take sensible measures to get accurate, exact, and current data of their real beneficiaries. Also, they must refresh the real beneficiary register inside 15 days of getting mindful of any changes.

Register of Shareholders/Partners

Even though there have commonly existed a prerequisite for companies to keep up a register of shareholders/partners, this Resolution sets out the data needed to be kept up by all corporate entities authorized or enrolled in onshore UAE and the commercial-free zones. Moreover, it necessitates that entities update their registers within 15 days of getting mindful of any changes.

The accompanying data is needed to be kept in the register of shareholders/partners:

  • The number and class of shares held and the democratic rights related to such shares;
  • The date on which the shareholder/partner turned into the proprietor of such shares;
  • For each shareholder/partner who is an individual:
  • Address;
  • The nationality;
  • Name and address of employer;
  • Place of birth;
  • An authentic duplicate of a valid Emirates passport or ID; and
  • For each shareholder/partner that is a legal entity:
  • Name, authoritative document, and a copy of its Memorandum of Association;
  • Location of the principal office or base camp of the entity, and in case it is a foreign entity, name and address of its lawful agent in the UAE, and the supporting documentation confirming such data;
  • "Resolution" or some other comparable records endorsed by the applicable authorities worried about the execution of the UAE's anti-money laundering laws and guidelines; and
  • Details of person(s) who hold senior administration positions.

Nominal Management Members and Trustees

Notwithstanding the details of shareholders/partners, corporate entities should likewise keep up a similar data required for real beneficiaries for any trustees or nominal management members as a significant aspect of its register of shareholders/partners.

Going ahead, all nominal management members must tell and present the necessary data to the corporate element inside 15 days of being selected as a nominal member. Furthermore, corporate entities are needed to uncover details concerning the shares or interests and identity of the holders of any shares issued in the names of people or the board members inside 15 days of such issuance to the significant power.

Finally, all current nominal management members must tell the corporate body and present the pertinent data for an entity's register of shareholders/partners inside 30 days of the Resolution's distribution date.

Conclusion

Since the cutoff time for disclosure is quickly drawing nearer, corporate elements should find a way to accumulate the fundamental data to be agreeable with this Resolution. Likewise, the existing nominal management members should tell the concerned corporate elements and furnish them with essential data.

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